Online Meetings - Business Decision Making - ثاني ثانوي

268 8 Chapter رة ا Ministry of Education 2024-1446 Business Decision Making S1 S2 S3.indb 268 Technology @ Work: Online Meetings If you need to meet with larger groups of people who are not in the same phys- ical location, you can use online meeting tools such as Zoom, or Teams. Each of these tools is available for a monthly subscription fee for the complete package or a free option for meetings of shorter duration. Teams (https://www.microsoft.com/en/microsoft-teams/) is part of Microsoft's Office suite and integrates well with other Office applications. These meeting tools let you display presentations, your desktop, and your applications to other meeting participants. The meeting software lets you chat through text, voice, or video. To encourage participation, these tools run in Web browsers, on mobile devices, and can support telephone call-in. This charts the process of creating, sharing, and accessing an online meeting. 1. Create a meeting in Zoom Go to Zoom (https://zoom.us/) and sign in. You can create an account and then sign in with your Zoom ID. After logging in, click the Host tab and choose if you want the meeting to include video or just screen sharing. A Web page opens where you can enter meeting information. See Figure 8-14. Follow the steps to create a meeting and receive a meeting ID. The process on Teams is similar. FIGURE 8-14: Creating a Zoom meeting Google Calendar-Event details http//google.com/calendar/evented/jWZTM30WdpdXVZjAybXMgYWtXNzYQB Most Visited Getting Started Gmail Hotmail facebook Le Monde Lloyds Bank Santander LEQUIPE HSBC Reddit Google Radio Nove pomme en anglais- × Laila's Zoom Meeting 18 Sept 2022 11:00am to 11:30am 38 Sept 2022 (GMT+03:00) Arabian Standard Time-Riyadh Time zone All day Doesn't repeat Save More actions Event Details Find a Time Add Google Meet video conferencing https://us05web zoom us/j/838916853807pwd-QVPOTFk2NGdDa2JHKQTQcTVRVmxQT09 Notification Add notification Laila Busy- Default visibility- Laila is inviting you to a scheduled Zoom meeting Jon Zoom Meeting https://u905web.zoom.ua/1/8389168538070w-OVQTFK2NGdD2.HK0101VRVmatOTOS Meeting ID 838 9168 5300 Passcode: Zadars Guests Add guests Guest permissions Modify event Invite others See guest list hiba@a&m.com.sa reem@a&m.com.sa yasmeen@a&m.com.sa 30/06/2023 14:28

QUICK TIP Web conferencing software includes chatting or instant messaging features so meeting participants can ask questions without interrupting a speaker. 2. Invite participants You must invite the other participants to the meeting through Zoom or Teams. You can invite many other people by sending them an e-mail message that includes the meeting date, time, and a link they can follow to join. Both Zoom and Teams can also send a link in the e-mail message that participants can click to go directly to the meeting page, or they can run the Zoom client and enter the meeting ID manually. 3. Start the meeting When you set up the meeting, Zoom and Teams will send you an e-mail invi- tation along with your participants. To start the meeting, open the e-mail message, and click Join Meeting. Zoom and Teams may install some software for you, or update your application if you haven't used it in a while. Before joining the meeting, each user will be shown a screen where they can adjust their audio and video settings. When you conduct an online meeting, everything you display on your desk- top may also be displayed to your participants. Meeting participants can communicate with each other by typing chat messages within the meeting software. When you're finished, close the Web browser to end the meeting. 4. Plan the visuals Gather material for the meeting, including software, documents, and elec- tronic presentations such as Google Slides. Take advantage of the technology to enrich the discussion with video, images, slides, and shared applications. Create a welcome slide to display when participants first arrive so they know they are in the right place. 5. Record the conference Online meetings let you record the conference for people who can't attend. You can send them a digital copy of the meeting to watch at their convenience. وزارة التعليم Ministry of Education 2024-1446 Business Decision Making S1 S2 S3.indb 269 Organizational Communication and Decision Making 269 30/06/2023 14:28

YOU TRY IT Practice creating an online meeting and invitation. Complete the following steps. 1. Open a Web browser such as Microsoft Edge, Google Chrome, or Mozilla Firefox, and go to https://zoom.us/. 2. Log on or create a free account at the site, if necessary. 3. Press the Print Screen key to take a screen shot of the following pages. Open a word processing program such as Microsoft Office Word, open a new document, and press Ctrl+V to paste each screen shot with a short description. 4. Click the Create Meeting button, enter information about a meeting to discuss a memorable trip with one of your classmates, and then click the Create button. 5. Use e-mail to invite your classmate to join the meeting. 6. When you receive an e-mail message about the meeting, click Create Meeting. 7. Tell your classmate to join the meeting. 8. Save the document and then send the document to your teacher. REVIEW QUESTIONS 1. When evaluating online meeting tools, what features should you look for? a. Ability to display your desktop to others b. Ability to create small groups c. Ability to chat with participants d. All of the above 2. In Zoom, how can you invite people to an online meeting? a. Send an e-mail message b. Post an invitation on their calendars c. Start the meeting, and then call participants d. All of the above 270 8 Chapter رة ا Ministry of Education 2024-1446 Business Decision Making S1 S2 S3.indb 270 30/06/2023 14:28