Online Scheduling Tools - Business Decision Making - ثاني ثانوي

If QUICK TIP you are setting up many dates and times in Doodle, you can copy and paste the times from one date to the next. Technology @ Work: Online Scheduling Tools Finding time for team meetings or scheduling appointments with another pro- fessional can result in dozens of exchanged e-mail messages that are hard to track. A growing range of online scheduling tools, which includes Doodle and Google Calendar, can simplify this time-consuming task. In typical online sched- uling tools, the meeting organizer uses an online calendar to select times for the meeting. The organizer uses e-mail to notify everyone who needs or wants to attend the meeting. Participants respond by selecting times that are most con- venient for them. The organizer can select the time, usually the one that works for most people, or the tool can recommend a time. Using Doodle, you can conduct polls to schedule events. Google Calendar lets you organize your sched- ule and share it with others. case Omar wants to offer services such as destina- tion planning and trip coordination to corporate customers. He asks you to learn about online scheduling tools to find out if they would support these services and appeal to the company's business customers. Essential Elements 1. Schedule events If you are organizing a meeting or hosting an event, you can use Doodle or Google Calendar to enter the event on an online calendar. With Doodle, you select more than one day or time convenient for you and other participants. With Google Calendar, you enter the event on a personal calendar. 2. Invite others to review the schedule After you schedule an event, invite others to attend. Doodle sends partici- pants a link to a poll that lists the dates and times you selected. With Google Calendar, you send e-mail invitations to participants. 3. Reserve the best time Based on the responses from participants, reserve the best time for the event. Doodle takes care of this in an innovative way: as each person responds to the poll by voting for scheduled time, Doodle tabulates the votes and reports the results. You can then reserve a time for the event considering those results. With Google Calendar, the people you invite can RSVP using e-mail or the calendar itself. Let everyone know the event has been scheduled by sharing your calendar online. 116 4 Chapter رة ا Ministry of Education 2024-1446 Business Decision Making S1 S2 S3.indb 116 30/06/2023 14:28

QUICK TIP In Google Calendar, you can set up a calendar for a conference room so you can reserve a meeting space. YOU TRY IT 4. Send reminders To notify participants about an upcoming event, you send them an e-mail or text message. You can set Google Calendar to automatically remind others about upcoming events or let them know if event details have changed. If you sign up for a free Google account, you can receive a daily agenda listing your schedule. Explore online scheduling tools. Complete the following steps. 1. Get ready 1. Open a Web browser such as Internet Explorer or Firefox, and go to the Doodle Web site at doodle.com. 2. Follow the steps to schedule an event, inviting yourself, your instructor, and at least one classmate. 3. Follow the poll results as you receive them. 4. Take a screenshot of the results. 2. Now you try it REVIEW QUESTIONS Using a word processor, paste the screenshot of your results into a new doc- ument. Alternatively, describe your results in your notebook. 1. In most online scheduling tools, the meeting organizer uses an online calendar to: a. vote for meeting locations b. select times for a meeting c. schedule range voting d. distribute documents electronically 2. After participants respond to a meeting invitation, how does Doodle help you select the best time? a. It reserves a conference room b. It publishes a group calendar online c. It sends electronic RSVPS d. It tabulates responses and reports the results وزارة التعليم Ministry of Education 2024-1446 Business Decision Making S1 S2 S3.indb 117 Group Decision Making and Problem Solving 117 30/06/2023 14:28